May 14, 2018
Artificial intelligence, robots and automation set to transform the office environment
In today’s highly digital landscape, tools like AI and machine learning were developed to significantly improve productivity in the workplace. But despite their existence, many companies still trail behind in terms of integrating AI in their office environments. In fact, an article on Workplace Insight previously noted that over a quarter of employers fail to provide staff with digital and flexible tools. Though it is predicted that the next couple of years will see businesses adapt to a human-and-machine environment, organisations still have a lot of catching up to do in terms of digital basics.
UK office workers spend an alarmingly limited amount of time outdoors each day, claims new research from Ambius, which found that almost 40 percent spend a maximum of just 15 minutes outside, excluding their commute to work, and an additional 22 percent spend a maximum of 30 minutes outside. This is even less than prisoners, who require ‘at least one hour of suitable exercise in the open air daily’, according to UN guidelines. On average, the British workers surveyed spend more time per day at their desk or workstation (6.8 hours) than they do in bed (6.4 hours), relaxing at home (3.5 hours) or outdoors (37 mins). A lack of fresh air (57 percent), insufficient natural light (49 percent), and an absence of indoor plants (36 percent) were the biggest source of frustration for employees. Introducing indoor plants (49 percent), nicer artwork (50 percent), and a more interesting colour scheme (54 percent), topped the list of employees’ requests to improve their workplace.
A third of UK office workers (30 percent) have admitted to only completing 1-4 tasks every day, according to a new report from Fellowes, which claims productivity levels in offices across the UK have fallen to a dramatic low. A quarter of workers admit they are unproductive for up to two hours a day, equating to a staggering 40 million-hours in lost productivity across the UK every week. Compared to data from Fellowes in 2017, the average office worker has lost an extra 30 minutes each day to productivity issues., office product specialists, released their second Productivity in the UK report today to help businesses understand what their employees need to increase output and the tools that can help. The study also found that over a third (38 percent) of office workers felt their employers weren’t doing enough to help their productivity and nearly half (40 percent) even went as far as to say they were more productive than their boss. On average Brits failed to meet deadlines at least once a week and 65 percent think a four-day working week would improve productivity.
Users of co-working and flexible space rapidly growing in numbers, according to a report, Marketplace for flexible work, from research conducted by (flexible workspace provider) The Instant Group and architects HLW. The report claims to ‘analyse’ the coworking and flexible workspace sector to gather a ‘360-degree perspective’ of the industry to determine where ‘perspectives align and diverge among stakeholders’. The research also claims that location and the ability to assign or reassign employees to workspace on short notice were also important influencers when choosing flexible workspace over conventional office space. Looking forward, the research claims that more than half of the companies interviewed envisage spending less time working from a traditional company office space.
Take up of commercial office leases in London’s West End had its strongest start to the year since 2012, with the banking and finance sector continuing to actively seek space, new figures from CBRE have revealed. The amount of office space under offer on in Central London at the end of Q1 2018 stood at 3.2m sq ft, representing an increase of 6 percent on the previous quarter and showing a 3 percent increase on the same point last year. Take-up in Central London reached 2.8m sq ft in Q1 2018, with its largest deal boasting a 65,900 sq ft letting to WS Atkins at Nova North in Victoria. Availability in Central London increased by 7 percent to 14.3m sq ft but that is still below the total 12 months ago. A total of 1.1m sq ft of development and refurbishment space completed in Q1. A further 2.3m sq ft is expected to complete before the end of the year, of which 54 percent has already been committed to be leased. By the end of the quarter, 9.1m sq ft was being actively sought by occupiers, primarily from the banking and finance sector (26 percent) and creative industries sector (24 percent).
Technology, media, and telecommunications (TMT) companies are continuing to play a prominent role within Edinburgh’s office market, accounting for approximately 30 percent of transactions in the city. But rising demand for Grade A office space in Edinburgh by a variety of organisations, including coworking, private and public sector tenants has fuelled significant occupier demand during the first quarter of 2018, according to analysis by property consultancy, Knight Frank. The latest commercial property figures show approximately 460,000 sq. ft. of new occupier requirements came onto the market in the first three months of the year from companies looking to lease office space in Edinburgh. 
Over a fifth (21 percent) of 18-24 year olds admit that they have rejected a potential employer because of the poor design of the office or lack of amenities available, while 34 percent in the same age group would be willing to commute for a maximum of one hour each way to an office that is considered perfect – compared to 22 percent of 45-54 year olds. The research, commissioned by Mindspace, found that 16 percent of 18-24 year olds have actually left a job because of how poorly designed the office was in one of their previous roles. Overall, nearly a third (31 percent), of workers are bored with their current office environment and feel uninspired at work, with 28 percent of workers describing their place of work outdated and dull. The research also found that while most workers had access to amenities such as a kitchen (72 percent), meeting rooms (66 percent) and free tea & coffee (53 percent), what UK office workers desire the most to improve morale is more natural light, air conditioning and improved interior lighting.
